Event Planning Toolkit
Contributing significantly to our local economy, social wellbeing and cultural experience, event ideas can come from anywhere and anyone. They can originate from within our community or be hosted by an external operator.
Events could feature music, food and wine, arts, craft, local markets, health and wellbeing, sports, heritage and culture, wildlife or the environment.
What makes an event?
An event is a prearranged, organised, recreational, cultural or commercial social gathering of people. All events require good project management and a team of willing workers dedicated to making the event a success. Any event held in a public open space, on Council-owned land, is open to the community or involves street closures must follow an application for the approval process. The applications you may need to submit for review and approval can depend on where you will be hosting the event, the risks involved, size, and or duration.
Where to start?
The best place to start is by preparing an Event Management Plan for your own reference. While preparing your plan use this document to consider which of the following applications or permits you may need. It is not a requirement to submit this plan to Council. Ensure you give yourself plenty of time to provide all the information required for each individual application/permit process. You will need to allow at least eight months for events over 100 people and two months for smaller events.
Permits, Plans and other Applications
What do you need to submit an application to host an event?
As outlined in the Event Planning Toolkit, events on Council-owned land or one that involves street closures in the George Town Council area will require event planning documents submitted to Council for review and approval.
The applications you may need to submit can depend on where you will be hosting the event, the risks involved, or if you plan on serving or selling food or beverages, to name a few.
Below are a number of documents that will aid in your planning, available to view online and download.
- Event Planning Toolkit
- Event Application Form
- Event Site Plan
- Risk Assessment Matrix and Plan
- Emergency Management Plan
- Road Closure Application Form
- Temporary Place of Assembly Application
- Temporary Occupancy Permit Application
- Waste Management Plan - Rethink Waste Tasmania
- Application for Temporary Food Licence
- Temporary Food Guidelines
- Alcohol - Application Request to Serve
- Alcohol - Application Request to Sell
Should you require further clarification, please do not hesitate to contact Council on 6382 8800
